Privacy Policy for Advance Logistics Support Limited
We at Advance Logistics Support Limited are committed to safeguarding the privacy of our customers and other visitors to our website. This policy outlines how we handle your personal data.
1. How We Use Your Personal Data
1.1 This section provides you with details about:
(a) what personal data we may process;
(b) in the case of personal data that we did not obtain directly from you, where we obtained that data from and what types of data we have collected;
(c) the purposes for which we may process your personal data; and
(d) the legal grounds on which we process your data.
1.2 **Account Data**
We may process the personal data that you provide when you register an account with us (“account data”). This may include your name, email address, and any other relevant information. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining backups of our databases, and communicating with you.
The legal basis for this processing is our legitimate interests. If you consent, we may also consider you for roles you haven’t specifically applied for but that match your skill set. Additionally, we may share your account data with our partner agencies and process your data to assist in job placement.
With your consent, we will enter your account data into our central recruitment database (“talent pool”).
1.3 **Profile Data**
We may process additional information that you provide to us (“profile data”). This may include your name, address, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies, educational details, employment history, CV, job preferences, and employment details.
The profile data may be processed to enable and monitor your use of our website and services, to process job applications, facilitate the recruitment process, and maintain our relationship with you.
The legal basis for this processing is our legitimate interests in finding suitable candidates for specific roles. With your consent, we may also consider you for other roles that match your skill set, represent you to employers with potential vacancies, and share your profile data.
With your consent, we will enter your profile data into our central recruitment database (“talent pool”).
1.4 **Contact Data**
We may collect your details from third-party sources such as LinkedIn, CV Library, or similar websites (“contact data”). This may include your name, email address, and telephone number.
We may contact you when we identify that you are suitable for a vacancy. The legal basis for this processing is our legitimate interest in maintaining a viable talent pool.
1.5 **Usage Data**
We may process data about your use of our website and services (“usage data”). This may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, and website navigation paths.
This data is sourced from our analytics tracking system and may be processed to analyse the use of our website and services. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.
1.6 **Enquiry Data**
We may process information contained in any enquiry you submit to us regarding our services (“enquiry data”). This may be processed for the purposes of offering, marketing, and selling relevant products and/or services to you. The legal basis for this processing is consent.
1.7 **Transaction Data**
We may process information relating to any payments made to you through our website (“transaction data”). This may include your contact details, bank account details, and transaction details.
Transaction data may be processed for the purposes of processing payments and maintaining proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us, and our legitimate interests in the proper administration of our website and business.
1.8 **Notification Data**
We may process information you provide to us for subscribing to our email notifications, job alerts, and/or newsletters (“notification data”). The notification data may be processed for the purposes of sending you relevant notifications, job alerts, and/or newsletters. The legal basis for this processing is consent.
1.9 **Correspondence Data**
We may process information contained in or relating to any communication you send to us (“correspondence data”). This may include the communication content and metadata associated with the communication.
Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests in the proper administration of our website, business, and communications with users.
1.10 **Other Processing Activities**
In addition to the specific purposes mentioned above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or those of another person.
Please do not supply any other person’s personal data to us unless prompted to do so.
2. Providing Your Personal Data to Others
2.1 **To Our Group Companies**
We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company, and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.
2.2 **Our Insurers/Professional Advisers**
We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for obtaining and maintaining insurance coverage, managing risks, obtaining professional advice, and managing legal disputes.
2.3 **Our Clients/Potential Employers/Partner Agencies**
We may disclose your profile data and account data to our clients, potential employers, and our partner agencies insofar as reasonably necessary in relation to potential job vacancies and representing you to employers with appropriate vacancies.
2.4 **Where We Provide Your Personal Data to Any Third Party**
Where we share your personal data with any third party, we will ensure this processing is protected by appropriate safeguards, including a suitable data processing agreement with that third party.
2.5 **To Comply with Legal Obligations**
In addition to the specific disclosures of personal data detailed above, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation we have to comply with, or to protect your vital interests or those of another individual.
3. Transfers of Your Personal Data Outside the European Economic Area
3.1 Where your personal data is transferred outside of the EEA, we will ensure that either (a) the European Commission has made an “adequacy decision” with respect to the data protection laws of the country to which it is transferred, or (b) we have entered into a suitable data processing agreement with the third party situated in that country to ensure the adequate protection of your data. Transfers outside of the EEA will be protected by appropriate safeguards.
3.2 You acknowledge that personal data you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
4. Retaining and Deleting Personal Data
4.1 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. We will retain and delete your personal data in accordance with our Data Retention Policy.
4.2 We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject or to protect your vital interests or those of another person.
5. Amendments
5.1 We may update this policy from time to time by publishing a new version on our website.
5.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
5.3 We may notify you of changes to this policy by email.
6. Your Rights
6.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a) your request not being found to be unfounded or excessive, in which case a charge may apply; and
(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
6.2 We may withhold personal information that you request to the extent permitted by law.
6.3 You may instruct us at any time not to process your personal information for marketing purposes.
6.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
6.5 The rights you have under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
6.6 **Your Right to Access Your Data**
You have the right to ask us to confirm whether we process your personal data and to have access to the personal data and any additional information. That additional information includes the purposes for which we process your data, the categories of personal data we hold, and the recipients of that personal data. You may request a copy of your personal data. The first copy will be provided free of charge, but we may charge a reasonable fee for additional copies.
6.7 **Your Right to Rectification**
If we hold any inaccurate personal data about you, you have the right to have these inaccuracies rectified. Where necessary for the purposes of the processing, you also have the right to have any incomplete personal data about you completed.
6.8 **Your Right to Erasure**
In certain circumstances, you have the right to have personal data that we hold about you erased. This will be done without undue delay. These circumstances include:
- It is no longer necessary for us to hold those personal data in relation to the purposes for which they were originally collected or otherwise processed.
- You withdraw your consent to any processing which requires consent.
- The processing is for direct marketing purposes.
- The personal data have been unlawfully processed.
However, there are certain general exclusions to the right to erasure, including where processing is necessary:
- For exercising the right of freedom of expression and information.
- For compliance with a legal obligation.
- For establishing, exercising or defending legal claims.
6.9 **Your Right to Restrict Processing**
In certain circumstances, you have the right to restrict the processing of your personal data. This is applicable where:
- You believe the personal data we hold about you is inaccurate.
- Your data is being processed unlawfully, but you do not want your data to be erased.
- It is no longer necessary for us to hold your personal data for the purposes of our processing, but you still require that personal data in relation to a legal claim.
- You have objected to processing, and are waiting for that objection to be verified.
Where processing has been restricted for one of these reasons, we may continue to store your personal data. However, we will only process it for other reasons with your consent, in relation to a legal claim, for the protection of the rights of another person, or for reasons of important public interest.
6.10 **Your Right to Object to Processing**
You can object to us processing your personal data on grounds relating to your particular situation, but only as far as our legal basis for the processing is that it is necessary for:
- The performance of a task carried out in the public interest or in the exercise of any official authority vested in us.
- The purposes of our legitimate interests or those of a third party.
If you make an objection, we will stop processing your personal information unless we are able to:
- Demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms.
- The processing is in relation to a legal claim.
6.11 **Your Right to Object to Direct Marketing**
You can object to us processing your personal data for direct marketing purposes. If you make an objection, we will stop processing your personal data for this purpose.
6.12 **Automated Data Processing**
To the extent that the legal basis we are relying on for processing your personal data is consent, and where the processing is automated, you are entitled to receive your personal data from us in a structured, commonly used, and machine-readable format.
However, you may not have this right if it would adversely affect the rights and freedoms of others.
6.13 **Complaining to a Supervisory Authority**
If you believe that our processing of your personal data infringes data protection laws, you can lodge a complaint with a supervisory authority responsible for data protection. You may do this in the EU member state of your habitual residence, your place of work, or the place of the alleged infringement.
6.14 **Right to Withdraw Consent**
To the extent that the legal basis we are relying on for processing your personal data is consent, you are entitled to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
6.15 **Exercising Your Rights**
You may exercise any of your rights in relation to your personal data by written notice to us, in addition to the other methods specified above.
7. Cookie Policy
For information about how we use cookies, please see our Cookie Policy.
8. Our Details
8.1 This website is owned and operated by Advance Logistics Support Limited.
8.2 We are registered in England and Wales under registration number 08698813, and our registered office is at 6 Ross Rd, Northampton NN5 5AX.
8.3 Our principal place of business is at the same address.
8.4 You can contact us:
(a) By post, using the postal address provided above.
(b) Using our website contact form.
(c) By telephone, on 0800 055 6649.
(d) By email, using hello@advancesupport.co.uk.
9. Data Protection Contact
Our Data Protection contact details are:
Email: hello@advancesupport.co.uk
Telephone: 0800 055 6649